Sometimes Environmental Incidents must be reported to
regulatory Authorities. The Regulatory Reporting module is
designed to manage this process.
Ability to raise forms for submission to external regulators,
e.g. UK environmental permit breach 24hr notification
requirements.
System stages:
- Users of the system first receive a breach alert in their email
inbox
- As soon as the Breach Alert has been sent, this
information is made available to the IMS and the clocks are started
to check how long it takes staff to raise an initial (Part A)
regulatory notification.
- A queryable 'to do' list is provided to users of the system,
which shows which breach alerts have yet to be resolved.
- From the list of breaches in the todo list, users are required
to identify which breaches should be raised in a regulatory
notification, and which breaches are non reportable.
- User can also search past breach alerts to view how, when and
by whom they were resolved by, and what regulatory notification
they have been raised in
- Where a regulatory notification is to contain breaches
that have not been generated from MP5, a web page is available so
these can be manually added
- Data is checked against the MP5 database to ensure that the
same data point is not raised in two regulatory notifications, and
that the data has not been subsequently deleted or modified in
mp5.
- On raising a regulatory notification the user is taken through
a wizard of questions, in order to capture the necessary
information for the reguilatory notification.
- Based on previous submissions the system is able to
automatically popuplate many of the questions, such as 'dates of
unauthorised emissions from the installation in the preceding 24
months'
- Finally the user is able to submit the regulatory notification,
either as a Draft, or Part A or PartA&B, which is receieved as
HTML Email for easy viewing and forwarding. At any point they are
able to return and make further submissions by adding additional
Part B sections.
- Once the regulatory notification has been raised, any MP5 data
records involved are marked with a hyperlink to the regulatory
notification.
Links with MP-5's compliance system via email
alerts to pre-populate regulatory notification forms, facilitating
rapid notification.
From here the appropriate action can be taken to raise any
required regulatory notifications. Pre defined forms are used to
reduce the time of having to manually create these, ensuring tight
reporting deadlines. Regulatory notifications for the failure
of equipment or techniques can also be manually raised within the
system.
A specific example ofthis is the UK Schedule 6 Regulatory
notifications regime to the Environment Agency
